2025 Annual General Meeting

Notice of Meeting

The 2025 Annual General Meeting (AGM) will be held at Crown Perth and online on Tuesday 14 October 2025 from 8.30-10am AWST.

The Notice of Meeting includes the agenda and resolutions that will be put to a vote.

For those attending online, please access the meeting via https://www.netvote.com.au/m/n0lsM2. There is no need for you to register in advance of the meeting, just log in on the day.

The Notice of Meeting refers to the following documents:

• Draft Minutes of the fifty-seventh AGM
• Prof Jane Bryson’s CV
• Audited 2024-2025 Financial Statements
• Explanatory Memorandum (constitutional amendments)
• Clean copy of the Constitution as it will appear if all proposed amendments are approved (Annexure A).
• Full mark-up of all of the proposed amendments to the Constitution (Annexure B)
• Summary of proposed constitutional amendments (Annexure C)
• Proposed constitutional amendments rationale

In the interests of maximum efficiency and lowering costs to Members, RACMA is only producing printed versions of the Notice of Meeting and any document referred to within, including the Annual Financial Statements 2024-2025, to those Members who have specifically made this request.

If you would like to receive a hardcopy of any or all documents, please call the RACMA Office on +61 3 9824 4699 or email info@racma.edu.au

Eligibility to Vote

While all Members can attend and be heard at any general meeting, in accordance with the current RACMA Constitution (2023, clause 5.16), only Fellows have the right to vote at any general meeting, including the AGM.

Voting will be done through the online voting system portal, accessible via: https://www.netvote.com.au/m/n0lsM2 during the AGM.

Details on how to vote and what to expect on the day will be communicated closer to the meeting date.

Appointing a Proxy

If you are entitled to vote at the meeting, you can appoint a proxy to attend and vote on your behalf. To appoint a proxy please download and complete this Proxy Form.

Your completed Proxy Form must be received by the College no later than 8.30am AWST on Sunday 12 October 2025. You can either:

• mail it to the College, attention Secretary, at Suite 1, 20 Cato Street, Hawthorn East, Victoria 3123, Australia, or
• send it via email to info@racma.edu.au. You will be taken to have signed your proxy form if sent in PDF format in accordance with the instructions for completing the Proxy Form.

Town Hall Meetings

The President Prof Erwin Loh and the Chair of the Governance Committee Prof Tony Lawler held two town hall meetings to go through the proposed amendments and answer questions. Watch a recording of the session below:

Questions

If you have any questions about any item in the Notice of Meeting, including about any of the proposed Constitutional amendments, we encourage you to submit it in advance of the AGM. Please email cmassis@racma.edu.au with your question.