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RACMA Officers' Code of Conduct Print E-mail
POLICY

RACMA Officers’ Code of Conduct
Approval Date: July 2012
Review Date: July 2015
Review By: Board


This RACMA Officers' Code of Conduct applies to you if you are:
  • A member of the Board of Directors (Directors);
  • A member of a RACMA Committee;
  • A member of the College Faculty;
  • An officeholder;
  • An employee.
It applies when you are, or could reasonably be perceived to be, representing RACMA or representing and acting on behalf of RACMA or in circumstances that would reasonably be associated with your RACMA role.


Definitions
  • "College Faculty" means the collective of Members engaged in education, training, training support and assessment.
  • "Member" means a person whose name is entered in the Register as a Member of the College.
  • "Officeholder" means any of the President, the Vice-President, the Chairperson of the Finance and Audit Committee, the Chairperson of the Education and Training Committee, the Censor-in-Chief and the Chairperson of the Continuing Education Program Committee.
  • "RACMA Committee" means any committee established by the Board and/or required or authorised by RACMA's constitution to be established (including Jurisdictional Committees).

Guiding Policy

You are expected to uphold the highest professional standards and to act at all times ethically, responsibly and in the best interests of RACMA.

You may have other duties that the law applies to your role. You must comply with the highest ethical duty: be it in this Policy or otherwise required by law. If you are a doctor, you must also comply with the Good Medical Practice – A Code of Conduct for Doctors in Australia developed by the Australian Medical Council (July 2009) and the Medical Council of New Zealand Good Medical Practice - A guide for doctors (June 2008).1


Responsibilities

You have a responsibility to:
  • undertake your duties and behave in a manner that is consistent with the provisions of this Code of Conduct;
  • report to the Chief Executive or, if the report involves the Chief Executive, to the Board:
    • suspected unethical, improper or corrupt conduct; and
    • any material departure from the Code of Conduct by you or another.

College Faculty

All members of the College Faculty:
  • are required to be in good standing with the College;
  • are especially selected and supported by the College to act as role models and exemplars to others when training in the specialty.
All members of the College Faculty must remember that when interacting with other RACMA members, they do so often at vulnerable periods for others (e.g. selection for candidacy, training in knowledge and skills, assessment, election to Fellowship, CEP certification) and be sensitive to the other RACMA member's position.

You must be aware that all breaches of ethical standards, professional conduct and inappropriate behaviours and suspected irregularities will be treated seriously by the Board.


RACMA Funds

You must administer College funds responsibly and act to ensure propriety, financial control and honest administration.

Arrangements for the prevention and detection of fraud and corruption will be made and suspected irregularities will be investigated and acted upon if substantiated.


Financial Inducements, Gifts and Hospitality

You may not accept gifts or services that may be, or may reasonably be construed as, rewards or inducements for directing RACMA business towards any person or body or for treating any person or body in any way more favourably than otherwise would be the case.

You must pass to the College via the Company Secretary any gift of a value of $250 or greater value that is, or could reasonably be construed to have been, given to a you because of your role at RACMA.

You must report in writing any offer of hospitality of $250 or greater value that or could reasonably be construed to have been made to you because of your role at RACMA and you must not be accept that hospitality without the explicit approval of the President or the Chief Executive. The Chief Executive must record such approved hospitality on a gifts and hospitality registry.


Declaration of Financial and other interests

You must declare in writing any financial or other personal interest in any transaction affecting RACMA that could compromise, or be perceived to influence the impartial performance of your duties for or on behalf of RACMA.

You must declare your interests to the President or Company Secretary in writing at the earliest opportunity.


Tendering and Procurement Process

You must not participate in any way in the awarding of any contract in which they have any interest. All tendering and procurement activity must be compliant with generally-accepted standards of probity.


Corporate Credit Cards

Your use of Corporate Credit Cards must be compliant with probity and transparency requirements.


Use of Property, Facilities or Equipment

You may use College facilities including office equipment such as computers, telephones, photocopiers and fax machines in carrying out their official duties.

Any use these facilities, other than minor personal benefit is not permitted under any circumstances.

Other personal use of any RACMA equipment or removal of any property from the work place for any purpose is not permitted, without the prior approval of the Chief Executive.


Media

Only the President or Chief Executive may provide or authorise an official RACMA response to media enquiries or other forms of public comment. For matters specific to their jurisdiction, the Chair of the relevant Jurisdictional Committee may act provide comment on behalf of RACMA but should promptly report their media dealings to the Chief Executive.


Confidentiality

You must comply with the College's Privacy Policy as amended from time to time and specifically must maintain and respect the confidentiality and privacy of all information that you come across including:
  • information relating to individual members;
  • information about staff;
  • any commercial, business or corporate information that belongs to RACMA (whether or not it is marked "confidential" or "commercial in confidence").
You are not authorised to use such information for personal use or to benefit another person.


Breaches of this Code

Breaches of this Code of Conduct may lead to sanctions or disciplinary action.

The Board may implement appropriate sanctions or disciplinary action (consistent with the law including requirements of the Corporations Act) if you breach the Code of Conduct.

The Chief Executive is authorised to implement appropriate sanctions or disciplinary action if any employee breaches the Code of Conduct.

Sanctions will depend on how serious the breach is considered to be and whether there have been previous breaches by the individual, but may include dismissal for employees or expulsion in accordance with Section 9 of the RACMA Constitution 2009.


References

RACMA Constitution
RACMA Regulations and Policies
College Handbook
Good Medical Practice – Code of Conduct for Doctors in Australia, Australian Medical Council on behalf of the medical boards of the Australian States and Territories in July 2009, and adopted by the RACMA Council in December 2009
Good Medical Practice - A guide for doctors, Medical Council of New Zealand, June 2008


1This Good Medical Practice code and guide describes what is expected of all doctors registered to practise medicine in Australia and New Zealand. They set out the principles that characterise good medical practice and makes explicit the standards of ethical and professional conduct expected of doctors by their professional peers and the community.


Last Updated on Monday, 13 August 2012 17:36