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What are my responsibilities as an STP Supervisor?

This section covers role and responsibilities, reporting requirements, contractual obligations, vacancies and recruitment, schedule of activities and frequently asked questions.

Role and Responsibilities of the STP Supervisor/Liaison Officer

As the Primary Supervisor of the candidate occupying the STP-funded training position, you are also considered to be the STP Liaison Officer. As such, you are the key contact for all matters relating to the STP post (although sometimes this role may be shared with administrative staff). It is expected that the STP Supervisor/Liaison Officer will:

Reporting

Expenditure

Communication

Reporting requirements

Payments to STP funded settings are made in arrears, after we verify the Progress Reports and Claim Form submitted for the current reporting period.

Report Submission

Reporting TermReporting PeriodDue Date
Term 11 February to 31 July7 August
Term 21 August to 31 January7 February

Funding Calculation

Calculations of STP payments are based on information contained in the Progress Reports and Claim Forms. Payments may be affected by:

Invoicing

Planned Infrastructure Expenditure for PICS (Private settings only)

Private settings that wish to use PICS for infrastructure expenses are asked to provide details, at the start of each academic year, about how they intend to do this. This is done by submitting a PICS Planned Infrastructure Expenditure Form which can be downloaded from the CLAIM FORMS AND REPORTS page.

Contractual Obligations

RACMA administers STP funding by entering into a Secondary Funding Agreement (SFA) with training organisations for the current STP funding period. The SFA outlines all contractual obligations of RACMA and the funded training organisation.

Duration

Inclusions

The SFA includes:

The SFA must be read and understood by the key staff of the organisation involved in managing the STP post: in particular Supervisors/Liaison Officers and Finance staff.

Vacancies and recruitment

RACMA is required to ensure that STP funded posts are filled with minimum vacancy rates, which is why STP Liaison Officers must identify and report unfilled positions to RACMA immediately.

If an STP-funded post becomes vacant, the health setting will be given a reasonable amount of time to recruit. If recruitment attempts are unsuccessful, RACMA may offer funding to a health setting on RACMA’s Reserve List.

SIMG trainees

Specialist International Medical Graduate (SIMG) trainees may only occupy STP-funded settings if they are genuinely moving to Australia and intend to apply for permanent residency.

IRTP funded positions

Candidates occupying IRTP-funded positions are expected to spend a minimum of 2/3 of their RACMA training time in a rural (RA 2-5) location. The STP Supervisor/Liaison Officer must ensure that candidates occupying an IRTP-funded position are made aware of this requirement during the recruitment process, and that their training pathway is planned to accommodate this.

Schedule of Activities

Frequently Asked Questions

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