Reporting obligations

Private settings that wish to use PICS for infrastructure expenses are asked to provide details, at the start of each academic year, about how they intend to do this. This is done by submitting a PICS Planned Infrastructure Expenditure Form.

There are a number of REPORTS and FORMS which must be completed to meet funding requirements.  The following documents are to be submitted to RACMA as outlined below.  Payments are made in arrears, after RACMA verifies the Progress Reports and Claim Forms submitted for the current reporting period.

Funding Calculation

Calculations of PICS payments are based on information contained in the Progress Reports and Claim Forms. Payments may be affected by:

• changes to the FTE of the trainee during the reporting period (pro-rata adjustment is made)
• changes to the rotational arrangements of the trainee where they spend time in locations outside rural or private settings (i.e. public metropolitan settings)
• the extent to which RSL or PICS funding has been used during the reporting period