Registrar in Medical Administration (600368) – Royal Hobart Hospital / Department of Health

Fixed term full-time day work working 76 hours per fortnight, plus 10 paid training hours pro rata per fortnight, commencing as soon as possible initially until 3 February 2025 with possibility of 18 months training opportunity negotiable.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.

Where you’ll be working

The Department of Health is committed to improving the health and wellbeing of patients, clients and the Tasmanian community through a sustainable, high quality and safe health system. We value leading with purpose, being creative and innovative, acting with integrity, being accountable and being collegial.The Department of Health is committed to improving the way we work with vulnerable people, in particular implementing strategies and actions to promote child safety and wellbeing, empower, and prevent harm to children and young people.The Department upholds the Australian Charter of Healthcare Rights in our practice and is committed to the safeguarding and protection of the welfare and rights of all people, particularly those that may be at risk of abuse, neglect, or exploitation. We place emphasis on the provision of culturally safe, respectful, and inclusive care that is responsive to diverse needs.

The Department seeks to provide an environment that supports safe work practices, diversity and respect, including with employment opportunities and ongoing learning and development. We value the diverse backgrounds, skills and contributions of all employees and treat each other and members of the community with respect. We do not tolerate discrimination, harassment or bullying in the workplace. All employees must uphold the State Service Principles and Code of Conduct which are found in the State Service Act 2000. The Department supports the Consumer and Community Engagement Principles | Tasmanian Department of Health.

About the Role

Primary Purpose:

This position is a Registrar in Medical Administration training position in association with the Royal Australasian College of Medical Administrators (RACMA). It is part of a three-year rotational training program through RACMA, involving the Office of the Chief Medical Officer to prepare candidates for the specialist Fellowship examination.

Assist the Office of the Executive Director Medical Services (EDMS) in the management, co-ordination, administration and evaluation of organisational-wide aspects of medical services and clinical governance within Hospitals South.

Training Responsibilities:

Under the supervision of the EDMS, engage in activities consistent with the Competency Framework of RACMA:

1. Manager: Acquire skills in systems of work, organisational effectiveness, prioritisation of resources, and performance management. Under direction and clinical governance, assist with management of junior medical officers, patient advice and liaison (complaints management), medicolegal reporting, patient travel assistance program and organisational emergency preparedness and response.
2. Medical Expert: Develop knowledge of clinical and corporate governance systems, quality and safety in healthcare, community engagement with health services, human resources management (especially as it applies to medical staff, including industrial issues), financial management and service planning, emergency preparedness of organisations, and the role of the medical administrator as member of the executive team, including organisational strategy and design.
3. Communicator: Engage in activities that develop communication competencies, including developing rapport, synthesizing information, conveying information, aligning competing interests and identifying effective communication. Assist the EDMS in development of governance, service or business plans, presentations to executive and medical groups, dispute and complaint resolution (including working with Health Complaints Commissioner), conduct of organisational meetings, medicolegal; presentations (including court appearances) and media management.
4. Advocate: Develop knowledge of the social determinants of health, basic knowledge of population health, identification of community health needs and professional response to health issues.
5. Scholar: Learn systems for the evaluation and application of new knowledge in medical administration and clinical governance. Apply the principles of evidence-based practice in decision making and policy development. Participate in college-based activities for continuing professional development.
6. Professional: Develop skills in reflective practice, professional ethics and value systems. Promote a “patient first” philosophy throughout the organisation. Support a strong culture of quality and safety with professional colleagues.
7. Collaborator: Develop strong professional relationships with clinical leaders throughout the organisation. Facilitate a consultative approach to governance issues with all clinical departments. Develop leadership competencies and skills in conflict resolution.

Duties:

1. Support the Office of the EDMS in the coordination and administration of hospital wide aspects of medical services, including clinical governance, medical workforce planning and management.
2. As directed by the Office of the EDMS, support clinical department heads in the conduct of clinical governance activities, including support for departmental morbidity and mortality review activities and performance management of medical staff.
3. Provide assistance to the Hospital South Quality and Patient Safety Service in relation to patient safety, quality improvement and clinical governance matters
4. Work with Deputy EDMS to ensure that there is appropriate junior medical staff rosters that comply with appropriate guidelines.
5. Provide an additional avenue for medical staff to raise concerns to the Office of the EDMS and –the Executive.
6. Represent the Office of the EDMS on Hospital committees as required.
7. Participate in the coordination of organisational emergency preparedness and response, including support for the Office of the EDMS.
8. Actively participate in and contribute to the organisation’s Quality & Safety and Work Health & Safety processes, including in the development and implementation of safety systems, improvement initiatives, safeguarding practices for vulnerable people, and related training.
9. The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.

Key Accountabilities and Responsibilities:

The Registrar in Medical Administration is required to:

• Operate with a high level of individual responsibility, under supervision of the Office of the EDMS.
• Develop a high degree of autonomy and initiative. Strategic direction provided by the EDMS.
• Champion a child safe culture that upholds the National Principles for Child Safe Organisations. The Department is committed to the safety, wellbeing, and empowerment of all children and young people, and expect all employees to actively participate in and contribute to our rights-based approach to care, including meeting all mandatory reporting obligations.
• Where applicable, exercise delegations in accordance with a range of Acts, Regulations, Awards, administrative authorities and functional arrangements as mandated by Statutory office holders including the Secretary and Head of State Service. The relevant Unit Manager can provide details to the occupant of delegations applicable to this position.
• Comply at all times with policy and protocol requirements, including those relating to mandatory education, training and assessment.

About You

1. Accredited RACMA trainee or suitability to be appointed a candidate for Fellowship arrangements in accordance with RACMA.
2. Three years post-graduate clinical experience.
3. Demonstrated interest in the organisation and management of medical staff within a hospital/health service.
4. Ability to acquire skills in human resources management as it applies to management of junior and senior
   medical staff, including acquisition of knowledge of the relevant industrial agreements.
5. Demonstrated high level of interpersonal skills and ability to work within an interdisciplinary team, both
   clinical and non-clinical.
6. Demonstrated willingness to achieve a high level of customer focus by setting and monitoring standards
   and promoting a ‘patient first’ approach to health management.
7. Ability to acquire sound knowledge of the national and state health policy framework impacting on health
   service delivery in Tasmania together with an understanding of legislation relevant to the position.

More information

For more information about the role contact Dr David Ladyman at david.ladyman@ths.tas.gov.au

Applications close: 27/08/2024