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Board of Censors

Review/Approval Date:July 2018
Approved by: 
 
Education and Training Committee                                        
RACMA Board

 
Functions

The overall function of the Board of Censors (BOC) is to govern, advise and undertake summative assessment and formative feedback of Candidates’ performance in the RACMA Fellowship Training Program in accordance with the Assessment Policy of the Education and Training Committee, a committee of the RACMA Board. 

The BOC is responsible for the:


Membership

In accordance with Section 14 of the RACMA Constitution, the Board of Censors is chaired by the Censor-in-Chief, who is a Fellow appointed to that role on a triennial basis. 

Members of the Board of Censors are those Fellows who have been appointed following application, review and recommendation and by the Censor-in-Chief to the Education and Training Committee; then endorsed by the Board to be Censors in relevant categories. BOC membership is dependent on compliance with maintaining Censor responsibilities.

Fellows may apply to be Censors following calls to the membership for Expression of Interest from those members with relevant background, experience and interest; and in some circumstances Associate Fellows with special expertise in assessment tasks and processes.

Censors will ordinarily be Fellows of at least three years good standing with the College with demonstrated active medical management practice skills and assessment experience in medical education. Applications will be considered by the Censor-in-Chief. 

Associate Fellows of RACMA who have been appointed as Censors in the category of RTD Assessors will be invited to attend BOC meetings as Observers but will have no voting rights.

Censors will demonstrate: 


Censors who are Associate Fellows will demonstrate:


Terms

Censor terms will ordinarily be three terms, renewed by re-application. Fellows may have a cumulative period of service on the Education and Training Committee and/or either of its sub-committees (i.e. Board of Censors or Continuing Education Program Committee) of usually up to 9 years (3 terms by 3 years each). Terms beyond this time are at the discretion of the Censor-in-Chief following assessment of contribution and CPD currency. 

Panels of Assessors

The Board of Censors will have Censors trained and experienced to be involved in Panels of Assessors. Censors may serve on any or all of the Panels of Assessors that are convened.

Membership of a Panel of Assessors generally consist of Censors however may include Fellows who are not Censors but are external experts in special or exceptional circumstances. Each Panel of Assessors will be chaired by a Censor.

Panels of Assessors are convened for: 


Meetings 

Meetings of the BOC will be held using a combination of face-to-face and by teleconference at nominated times, at least 3 times a year.  A quorum for a meeting of the Board of Censors will usually be half of the membership and at least 6 Censors for any major recommendations to the ETC (in accordance with the RACMA Constitution).

Workshops will be held at least annually for training and professional development for Censors, BOC review of progress of the assessment policy, monitoring of reliability of marking schemata, and setting new questions for Oral Examinations.

Evaluation

The BOC will receive assessment data and quality surveillance reports from the College Office, as required, and consider them in terms of need for changes/improvements in BOC processes and the maintenance of contemporary policy.

From time to time external expertise will be sought for review of issues highlighted by these processes. Reports will be provided annually and ad hoc to the Education and Training Committee of the Board.

In accordance with the College Governance structure the Censor-in-Chief will provide an annual report to the Board via the Education and Training Committee to which BOC reports. The Censor-in-Chief as a College Office-Bearer is an observer at the College Board Meetings and may make ad hoc reports to those meetings as required and in conjunction with the ETC Chair.

Appeals

Applications for reconsideration, review or appeal of decisions of College Committees or Officers will be processed and undertaken in accordance with the Policy for Review, Reconsideration and Appeal. 

Code of Conduct


All members of the Board of Censors are expected to act at all times ethically, responsibly and without bias and in the best interests of the College. All members of the Board of Censors will adhere to the RACMA Officer’s Code of Conduct. 

Members of the BOC must:


Relevant reference documentation:

RACMA Curriculum
RACMA Constitution
Assessment Policy
Policy for the Appointment and Training of Censors
Policy for the Reconsideration, Review and Appeal of Decisions made by College Officers or Committees
Policy for Special Consideration
Censor Position Description
Censor-in-Chief Position Description


Approved June 2015 and approved by BOC Aug 2018

Review May-June 2018

Next Review: 2019

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