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RACMA Officers’ Code of Conduct

Approval Date: July 2012
Review Date: Under Review
Review By: Board

This RACMA Officers’ Code of Conduct applies to you if you are:

It applies when you are, or could reasonably be perceived to be, representing RACMA or representing and acting on behalf of RACMA or in circumstances that would reasonably be associated with your RACMA role.


Guiding Policy

You are expected to uphold the highest professional standards and to act at all times ethically, responsibly and in the best interests of RACMA.

You may have other duties that the law applies to your role. You must comply with the highest ethical duty: be it in this Policy or otherwise required by law. If you are a doctor, you must also comply with the Good Medical Practice – A Code of Conduct for Doctors in Australia developed by the Australian Medical Council (July 2009) and the Medical Council of New Zealand Good Medical Practice – A guide for doctors (June 2008).1


You have a responsibility to:

College Faculty 

All members of the College Faculty:

All members of the College Faculty must remember that when interacting with other RACMA members, they do so often at vulnerable periods for others (e.g. selection for candidacy, training in knowledge and skills, assessment, election to Fellowship, CEP certification) and be sensitive to the other RACMA member’s position.

You must be aware that all breaches of ethical standards, professional conduct and inappropriate behaviours and suspected irregularities will be treated seriously by the Board.

RACMA Funds 

You must administer College funds responsibly and act to ensure propriety, financial control and honest administration.

Arrangements for the prevention and detection of fraud and corruption will be made and suspected irregularities will be investigated and acted upon if substantiated.

Financial Inducements, Gifts and Hospitality 

You may not accept gifts or services that may be, or may reasonably be construed as, rewards or inducements for directing RACMA business towards any person or body or for treating any person or body in any way more favourably than otherwise would be the case.

You must pass to the College via the Company Secretary any gift of a value of $250 or greater value that is, or could reasonably be construed to have been, given to a you because of your role at RACMA.

You must report in writing any offer of hospitality of $250 or greater value that or could reasonably be construed to have been made to you because of your role at RACMA and you must not be accept that hospitality without the explicit approval of the President or the Chief Executive. The Chief Executive must record such approved hospitality on a gifts and hospitality registry.

Declaration of Financial and other interests 

You must declare in writing any financial or other personal interest in any transaction affecting RACMA that could compromise, or be perceived to influence the impartial performance of your duties for or on behalf of RACMA.

You must declare your interests to the President or Company Secretary in writing at the earliest opportunity.

Tendering and Procurement Process 

You must not participate in any way in the awarding of any contract in which they have any interest. All tendering and procurement activity must be compliant with generally-accepted standards of probity.

Corporate Credit Cards 

Your use of Corporate Credit Cards must be compliant with probity and transparency requirements.

Use of Property, Facilities or Equipment 

You may use College facilities including office equipment such as computers, telephones, photocopiers and fax machines in carrying out their official duties.

Any use these facilities, other than minor personal benefit is not permitted under any circumstances.

Other personal use of any RACMA equipment or removal of any property from the work place for any purpose is not permitted, without the prior approval of the Chief Executive.


Only the President or Chief Executive may provide or authorise an official RACMA response to media enquiries or other forms of public comment. For matters specific to their jurisdiction, the Chair of the relevant Jurisdictional Committee may act provide comment on behalf of RACMA but should promptly report their media dealings to the Chief Executive.


You must comply with the College’s Privacy Policy as amended from time to time and specifically must maintain and respect the confidentiality and privacy of all information that you come across including:

You are not authorised to use such information for personal use or to benefit another person.

Breaches of this Code 

Breaches of this Code of Conduct may lead to sanctions or disciplinary action.

The Board may implement appropriate sanctions or disciplinary action (consistent with the law including requirements of the Corporations Act) if you breach the Code of Conduct.

The Chief Executive is authorised to implement appropriate sanctions or disciplinary action if any employee breaches the Code of Conduct.

Sanctions will depend on how serious the breach is considered to be and whether there have been previous breaches by the individual, but may include dismissal for employees or expulsion in accordance with Section 9 of the RACMA Constitution 2009.


RACMA Constitution
RACMA Regulations and Policies
College Handbook
Good Medical Practice – Code of Conduct for Doctors in Australia, Australian Medical Council on behalf of the medical boards of the Australian States and Territories in July 2009, and adopted by the RACMA Council in December 2009
Good Medical Practice – A guide for doctors, Medical Council of New Zealand, June 2008

1This Good Medical Practice code and guide describes what is expected of all doctors registered to practise medicine in Australia and New Zealand. They set out the principles that characterise good medical practice and makes explicit the standards of ethical and professional conduct expected of doctors by their professional peers and the community.

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