Approval Date: March 2016
Review Date: Under Review
Review By: Continuing Education Program Committee
Education and Training Committee
This policy and procedure outlines how RACMA assures the competency of Fellows returning to active practice from protracted leave or who have identified themselves as requiring retraining, or have been identified by a Regional Health Board, Medical Board or Medical Council as requiring retraining. It also outlines how based on that review, a training program is developed to address any identified gaps in knowledge and skill.
The aim of a retraining program is to enable a Fellow returning to active practice to achieve the same standard of safe practice as their peers currently working in unsupervised practice.
This procedure applies to all Fellows of RACMA and those who are re-activating Fellowship of the College.
Policy and Procedure
This procedure outlines a pathway to active medical management practice for Fellows returning from extended periods of leave.
Leave Periods and Requirements for Continuing Education
Protracted leave may occur for a variety of reasons, such as prolonged illness, maternity leave, long service leave, and returning to medical administration after working in another field or retirement etc.
All periods of leave beyond 12 months must be authorised by the Chair of the Continuing Education Program (CEP) Committee. A Fellow must apply in writing by completing the Leave from Fellowship request form available on the RACMA website. This is to be emailed to the College at firstname.lastname@example.org.
If a Fellow has been away from active practice for up to a year, they may be granted exemption from CEP by the Chair of the CEP Committee.
If a Fellow’s absence is between one and three years, they must complete a minimum of one year of CEP activities (as detailed within the RACMA CEP Manual) prior to their return from leave /reactivation. If evidence of CPD appropriate for the medical administrator is presented, re-activation may be awarded within this 12 month period.
If the absence is for greater than three years, Australian Registered Fellows must provide a plan for professional development and for re-entry to practice to the Medical Board of Australia (refer to 5(c) of the Board’s Continuing professional development registration standard) and participate in the College’s retraining program (referred to later in this document: Pathway to reinstatement).
For NZ registered FRACMAs, The Medical Council of New Zealand specifies that if a practitioner has not had an annual practicing certificate for three years then the Medical Council requires that “the doctor must submit a detailed induction plan”.
External requests for retraining
External requests for retraining of RACMA Fellows must be made by completing the Request for Retraining form available on the RACMA website. This details the reasons for the request eg. protracted leave or adverse events; the period; reporting authority; any continuing education conducted during the period of leave etc.
Requests may be either lodged by the Fellow or by relevant authorities such as a regional health board, medical board or council. A Fellow may submit a request for retraining in order to satisfy the requirements of their medical board or council e.g. after a prolonged period of leave. A medical board or council may submit a request for retraining in the event of adverse events, complaints, reports or unsatisfactory performance.
Once received, acknowledged and assessed, the Chair CEP Committee will oversight the process.
Pathway to reinstatement
Once it has been determined that the Fellow requires retraining the following procedure is followed:
This procedure is to be utilised in most instances, however may be modified depending on an individual’s circumstances.
A review date has been placed upon this procedure to ensure its currency; however reviews may occur in the event of the introduction of new guidance or legislative changes. Additionally, to provide timely feedback to the Board, reviews may be undertaken upon any instance in which this procedure has been utilised.
The following references were used to assist in the preparation of this RACMA procedure: