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Conflict of Interest and Declaration of Interests

Currency Date: July 2017
Review Date: July 2020
Review By: Board

1. Introduction

The Royal Australasian College of Medical Administrators (‘College’, ‘RACMA’) is an independent, non-profit organisation concerned with promoting and advancing the study and practice of health services management by medical practitioners.

The College expects its Members and Staff to be committed to the highest level of integrity and requires Members and Staff to avoid, and if unable to avoid, to take appropriate steps to manage, conflicts of interest.

The purposes of this Policy are to:

2.  Definitions

In this Policy:

3. Scope

This Policy, and the obligation to avoid or manage conflicts of interest, applies to all Members and Staff who are, or could reasonably be perceived to be, representing the College or acting on behalf of the College in an official role.

In addition, certain requirements set out below apply to Members and Staff when performing particular functions or roles.

4. Conflicts of interest generally

A conflict of interest occurs when a person’s private or personal interests conflict with their responsibility to act in the best interests of the College.  Personal interests include direct interests as well as interests of family, friends or other organisations a person may be involved with.  

A conflict of interest may be pecuniary or non-pecuniary:

A conflict of interest may be actualperceived or potential:

A conflict of interest is likely to occur when an interest or activity influences or appears to influence the ability of an individual to exercise objectivity.  This could include: 

Conflicts of interest are not uncommon in member based organisations but should not present a risk for the College as long as they are identified and effectively managed.   Accordingly, all persons to whom this Policy applies must:

A failure to comply with this Policy may lead to be disciplinary action:

5.  Managing conflicts of interest – Officeholders, Directors and Committee members 

Every Officeholder, Director and Committee Member must:

When an interest is disclosed to a meeting of the Board or a Committee:

Where a conflict is so significant or inherent that it is likely to prevent a member of the Board or a Committee from regularly participating in discussions, the Board or Committee may determine that the member should:

In deciding what approach to take, the Board or Committee should consider:

The decision of the Board or Committee shall be recorded in the minutes of the meeting and in the register of interests.

6.  Managing conflicts of interest – Educational/assessment activities

A Member or member of Staff who is: 

In relation to training and assessment, the types of matters which must be declared include, but are not limited to: 

In relation to the training or research posts or programs, the types of matters which must be declared include but are not limited to:

The declaration must be made to the College as soon as the person becomes aware of the conflict of interest  

A Candidate who becomes aware that a person involved in their examination or assessment may have a conflict of interest should immediately bring the matter to the attention of the College.

Conflicts that have been identified will be managed by the Chief Censor or other Member or Staff member responsible for the process, in conjunction with the College Secretariat.  

Depending on the seriousness and nature of the conflict, there may be situations where the person with the conflict should not be involved in the assessment or examination of a Candidate or in making decisions about the training or research post or program.  

Annual Declaration of Interests and Confidentiality Form

Related documents

RACMA Officers Code of Conduct
RACMA Privacy Policy
Policy for the Engagement of Fellows, Members and Candidates in Paid Work for the College
Code of Conduct
Good Medical Practice – A Code of Conduct for Doctors in Australia
Good Medical Practice – A guide for Doctors (New Zealand) 

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