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Policy for Appointment and Training of Censors Print E-mail

Policy for Appointment and Training of Censors
Board Approved: June 2015
Next Review: June 2018
Review By: Board of Censors


Aligned with the Board’s direction (PACE) and strategic objectives, RACMA is responsible for the provision of training and assessment of RACMA Candidates in the Fellowship Training Program.

The Board of Censors (BOC) is responsible for the formative and summative assessment of Candidates. To maintain the integrity of the RACMA assessment and examination process, the College has developed a process for the training and appointment of Censors to the RACMA Board of Censors. The aim of the Policy is to document best practices for induction of censors to the Board of Censors and enhance the quality and accountability of RACMA Censors in the assessment of RACMA Candidates for eligibility to Fellowship.

1. Appointment

Censors are involved in formative and summative assessment activities of the Fellowship Training Program, which include assessment of:
  • Formative and Summative Written Tasks
  • Oral Presentations
  • the Research Training Program components, including the Research-based Case Study
  • Pre-fellowship Oral Examinations
Censors will be recruited from within the body of experienced and eligible RACMA Fellows. They will meet the pre-requisites as defined by the position description (PD) for Censors and have the following attributes:
  • appropriate skills and knowledge of the requirements of the experienced medical administrator
  • appropriate knowledge and expertise in assessment methodology relevant to the assessment activities of the Fellowship Training Program
  • knowledge of the College Curriculum and the RACMA Assessment Framework
Appointment of all Censors will be recommended by BOC via the Censor in Chief and approved by the RACMA Board.

Censors will be appointed to undertake each of the various forms of formative and summative assessment activities.

2. Censor Selection Criteria

2.1 Eligibility
To be eligible to be appointed by the RACMA Board, Fellows will formally apply to train to become a Censor through open advertisements/calls for expressions of interest via the College. To be eligible applicants should meet the following criteria:
  • RACMA Fellows, ordinarily of at least three years good standing with the College
  • Current registration with AHPRA or NZ Medical Council
  • Ordinarily be involved in active medical management or be less than 5 years post retirement from such roles with demonstrated relevant activities
  • Experience in medical management roles in a variety of settings
  • Understanding of indigenous, and rural and regional matters in a health environment
  • Understanding of public and private health systems and non-hospital settings
  • Familiarity with the content of the RACMA Curriculum and RACMA Assessment Framework
  • Participate in appropriate CEP and professional development, as evident in the RACMA CEP compliance
  • Fellows with exceptional qualifications and/or special skills/experience in post graduate medical education or assessment may be specifically invited to train to become a Censor
  • Applicants will have highly developed:
    • interpersonal and communication skills;
    • Analytical and assessment skills for written and presented work; and
    • Negotiation skills in a collegiate environment
  • Once the RACMA Censor training program and mentorship are is satisfactorily completed, new applicants will be recommended by the Board of Censors to the Board to become members of the BOC.
  • Only once these criteria are met new Censors will meet the required assessment accreditation and eligibility to examine RACMA Oral Exams
  • Censors will be subject to peer review of performance and activity
Selection of Censors will be based on the above criteria and experience in health services management. The selection process has been developed to:
  • enhance BOC membership skills;
  • deliver quality curriculum content for the examination process; and
  • develop suitable assessment framework for eligibility to Fellowship with RACMA.
2.2 Expression of Interest
The College will call for Expressions of Interest in line with an agreed timeline. Applicants will be provided with this document and asked to demonstrate compliance with the selection criteria. This will be in consultation with the Censor in Chief, Board of Censors and the Chief Executive.

3. Governance and Accreditation

3.1 The RACMA Constitution (Cl 14.4.2 and 16.6) provides that Censors be appointed by the RACMA Board on the recommendation of the Censor in Chief.

3.2 The term of appointment of a Censor will be three (3) years. Censors may be appointed:
  • For up to three(3) consecutive terms of 3 years each, as per participation requirements
  • Any further extensions must be approved by the RACMA Board upon recommendation from the BOC
  • The Censor in Chief will make recommendations to BOC and RACMA Board regarding appointments of new censors and extensions of the serving period of a Censor on BOC
  • The BOC will review the eligibility and engagement of a Censor applying for an extension of term on BOC prior to making the recommendation to RACMA Board
3.3 Appointed Censors will be required to sign an agreement of responsibilities and complete the obligatory requirements e.g. annual training and Board of Censors review.

3.4 Renewal of a Censor’s accreditation will be after a three year term subject to:
  • Required attendance at BOC meetings (at least one face to face or one via tele-conference annually
  • Completion of Censor training activities required to meet the assessment standards
  • Active engagement in the specified range of assessment activities approved by the Censor in Chief, including participation in the College assessment program reviews and the College ‘Faculty Education and Training’ program.
3.5 All Censors will be required to declare conflict of interest and minimize bias by declaring if there is a direct/indirect association with Candidates or pairing Censors during the assessment of the Pre-Fellowship Oral Examination.

4. Training Requirements for Censors

The College recognises the need for training to enable appointed Censors meet the assessment standards required by the College Board.

Censors may proceed to examination of Candidates after:
  • demonstrating completion of the required training
  • gaining experience in formative and summative assessment activities
  • having observed at least 4 of the examinations at the National Trials and/or the Pre-Fellowship Examinations
Censors may be appointed and/or nominated to summative assessment of the research-based work if they can demonstrate having appropriate expertise and/or training in the assessment of research based work/activity.

4.1 New Censors
New censors will be expected to undertake the following induction steps:
  • Initial induction and discussion with the Censor in Chief: expectations & responsibilities of the Censor and engagement with BOC (in accordance with the developed checklist)
  • Satisfactory completion of the training program activities in the following areas:
    • The RACMA Medical Leadership and Management Curriculum and RACMA Assessment framework
    • Formative assessment as teaching and learning
    • The education principles in constructing trainee feedback
    • Programmatic assessment and progression
    • Moderation and standard setting in assessment
    • Peer review and assessment
    • Contemporary issues in adult learning and assessment
  • Completion of training discussions with the relevant Lead Censor responsible for:
    • Research-based Case Study to discuss the guidelines and marking process of assessment tasks
    • Written formative assessment tasks
    • Assessment of Oral Presentation
    • Pre-Fellowship Oral Examinations
  • An induction by the National Office on the timelines for marking, expectations and availability for assessment activities for the year
  • Undertake a mentorship program with the senior BOC members as nominated by the Censor in Chief
The above activities will be done through tele-conferences, webinars and/or face to face meetings where possible and via exchange of relevant material on assessment models. Reading material and resources will be provided to trainee censors.

4.2 Training Progression
New Censors wishing to become Examiners will undergo a progression training model. New Censors will be trained by a selected group of Senior Censors in marking of:
  • Formative assessment tasks such as:
    • Letter to the Editor
    • Ministerial Briefing
    • Reflective Journals
    • Management Case Study Proposals
  • Other written tasks as nominated by the College as part of the FTP requirements
  • Summative assessment tasks: Management Case Study Papers (Note: Management Case Study will be superseded with Research Training Program (RTP).
  • Censors will be required to participate in the annual Faculty Education Program(s) of the College. This may include specific CPD sessions, information sessions, training presentations via tele-conferences etc.
(a) Completion of modularised training subject to the specific assessment expertise/interest of the new Censors For example, training for the assessment of the Research-based assessment tasks, such as Oral Presentations, research proposal and research-based written papers, will be provided by the members of the Research Training Program Working Party, led by the RACMA Research Fellow or the Dean of Education.

New Censors will be required to observe Oral presentations before assessing these as part of their roles.

(b) Meeting the eligibility to examine at the Pre Fellowship Oral Examinations
  • Censors will be required to complete the induction and training requirements as per above, and complete the observations required in the National Trials and Oral Exams to receive the ‘hands on’ experience of exam scenario based cases at the examination stations
  • New censors wishing to become Examination Censors are required to observe at least 4 exams (different questions and censor pairs) before completing the ‘observation’
  • Those who have been approved by the Board to the BOC as new Censors will begin examining by acting as alternate censors during the National Trials and Oral Exams once the ‘observation’ requirement is completed
  • Upon satisfactory completion of all requirements Censors will be eligible to examine Candidates at the Trial Exams, Oral Exams and assess case study presentations at the Oral Presentations.

5. Panels of Assessors
For specific tasks the Board of Censors may appoint standing Panels of Assessors.
  • Censors may serve on any or all of the Panels of Assessors
  • Membership of a standing Panel of Assessors may not be limited to Censors, and may include experts external to the College
  • Each Panel of Assessors will be chaired by a Censor
  • The Panels of Assessors may include:
    • Oral Examination
    • Oral Exam Questions
    • Assessment of written work as formative assessment
    • Summative Assessment such as Case studies – written and oral presentations
    • Assessment of Research Training Program Tasks
    • Entry interviews of potential candidates
    • Assessment of specialist comparability of IMG/OTS applicants
    • Training of Censors
The Censor in Chief will appoint a Lead Assessor for each Panel of Assessors and work with them to:
  • Ensure that the design of these Panels of Assessors will be based on specific skills and expertise amongst Censors on these Panels as required for the specific assessment activities
  • Ask selected Censors to be part of specific Panels or Working Parties to address and deliver specific initiatives
  • Ensure that all Censors on these panels should be prepared to do summative and formative assessment when/if required, and be involved in one of the above activities at least once per year

6. Related Documents
  • Terms of Reference for the Board of Censors
  • Censor Position Description
  • College Handbook
  • Assessment Guidelines for Case Study
  • Rules for the Examination Day
  • Regulation for Conduct of Exams
  • RACMA Medical Leadership and Management Curriculum
  • RCPA Selection of Examiners for the College and Panels of Examiners
Last Updated on Thursday, 03 March 2016 12:06