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POSITION DESCRIPTION

Amended: February 2009, November 2013
Reviewed: March 2016
Approved: June 2015
Next Review date: June 2017
Review By: Board of Censors


Position Title: College Censor

Responsible to:
The Censor in Chief


INTRODUCTION:

The Royal Australasian College of Medical Administrators (RACMA) is a specialist medical college that provides education and training programs in medical management.

The College National Office is located in Melbourne at:
10/1 Milton Parade,
Malvern, Victoria, 3144.

ROLE OVERVIEW:

The Censor will be involved in assessing Candidates to ensure that they meet the standards set by the RACMA Medical Leadership and Management Curriculum competency framework. Censors will be involved in formative and summative assessment activities including for Pre-Fellowship Oral Examination. Members of the Board of Censors are appointed by the Board of RACMA following application, assessment, and selection, and on the recommendation of the Censor-in-Chief via the ETC.

PRIMARY OBJECTIVE:

Censors will provide assessment, evaluation and advice to the Censor in Chief on the performance of Candidates in the RACMA Fellowship Training Program.

The key roles of a Censor are to:
  • Assess formative and summative activities and provide constructive feedback for the formative activities
  • Assist the Censor in Chief and the National Education and Training Program Manager to develop and improve the quality of the education and assessment processes in the Fellowship Training Program; and
  • Provide advice to the Censor in Chief on the conduct and modality of assessments of competency in the Fellowship Training Program.
KEY RELATIONSHIPS:

1. Within the College Education and Training Portfolio

a. Censor in Chief
In consultation with and under the direction of the Censor in Chief there is close interaction on the division of tasks and the discussion of issues, policies and decisions relating to assessment in the training program. The Censor in Chief will lead and facilitate participation with respect to training competency, in-training assessment of Candidates and/or International Medical Graduates or OTS. The Censor in Chief will identify and manage risk associated with processes.

b. Board of Censors
Censors will be members of the Board of Censors and participate in the development of a framework for assessment that is relevant to the curriculum for training of specialist medical leaders and medical administrators; Formative and Summative assessment of training tasks; and monitoring and regulating processes of assessment, including training of Censors, to ensure standardisation and consistency.

c. Other Censors
In conjunction with the Censor in Chief to liaise and collaborate with other Censors to develop, adopt and implement policy within the education and training portfolio. Work as a team during assessment and participate in moderation discussions.

2. External to the College
  1. Monitor the external environment and contribute via the Board of Censors to ensure a contemporary approach to competencies and system knowledge as required for the speciality of medical administration within the Australasian setting.
  2. Maintain professional competence as an assessor through professional reading and study in assessment and attendance at Censor workshops.
KEY ACCOUNTABILITITES AND TASKS

Primary Responsibilities include the following:

Censor Training Program
  • Participate in workshops which will be held at least annually for the training of Censors, review of progress of the assessment framework, monitoring of reliability of marking schemata, and setting new questions for the Pre-Fellowship Oral Examination;
  • Assess formative and summative activities and provide effective and constructive feedback for the formative activities;
  • Assist the Censor-in-Chief and the National Office in the development and improvement of the quality of education and assessment processes in the Fellowship Training Program;
  • Assist the Censor-in-Chief and the National Office with policy setting on assessment matters
  • Board of Censors will provide advice to the Censor-in-Chief on the conduct and modality of assessments of competency in the Fellowship Training Program
  • Members of BOC will be involved in the process of reconsideration, review and appeals against the College Officers and in the process of considering applications for Special Consideration, in accordance with the College Policies.
Assessment Program
Provide an overview of the assessment program undertaken by Candidates of the College and assist the Censor in Chief and Chair of the Education and Training Committee with the maintenance, improvement and design of assessment processes as well as the preparation and maintenance of standards in medical management education by:
  • Monitoring Candidates’ formative and summative evaluations to ensure that the objectives and policies for the Fellowship Training Program are achieved in a systematic way to enable the maintenance of standards.
  • Providing advice to the Censor in Chief about the selection, development and assessment of appropriate workplace training experiences, and other College based training requirements that will contribute appropriately to attainment of the medical management competencies leading to the award of Fellow of The Royal Australasian College of Medical Administrators.
  • Conducting annual audits of Candidates’ performance in the Pre-Fellowship Oral Examinations, oral presentation, case study and other College formative assessments to ensure that College assessment requirements and standards are being met.
  • Ensuring that the competencies and performance standards for the RACMA Candidate are well communicated.
  • Regularly reviewing and evaluating the assessment methods used in the College to ensure they are valid and appropriately assess Candidate learning.
Assessment of Candidates written work
Recommend to the appropriate Preceptor, the Censor in Chief and Jurisdictional Coordinator of Training whether a particular Candidate’s presented work meets the standards required for Fellowship.

Candidate feedback
Provide feedback for Candidates on presentation including written tasks and provide advice on content and quality as part of the formal assessment, signing off that this has been done.

Career guidance
Discuss with the Censor in Chief and the appropriate Jurisdictional Coordinator of Training any concerns about the suitability of the Candidate for a career in medical management.

Evaluation of Candidate Progress

a. Oral Examination
Certify Candidates’ readiness for RACMA Fellowship through assessment of and reporting to the Censor in Chief on Candidates’ performance at the Pre-Fellowship Oral Examination

b. National Trial Oral Examination and Case Study Oral Presentation.
  • Conduct the National Trial Examinations, assess case scenarios at the Trials and provide formative feedback to Candidates on their performance at the Trials.
  • Engage in the assessment of Oral presentations – research or management based.
  • Provide feedback to the Censor in Chief and, if requested, to the Candidates on their assessment.

c. Application of competency standards
Liaise with the Board of Censors and/or the Censor in Chief to discuss policy development on competency standards, assessment and provide advice to the Censor in Chief and/or the Education and Training Committee as required.

3. Broader College advice on the maintenance of professional standards
Members of the Board of Censors will represent the College in appropriate forums relating to the development and maintenance of assessment of standards in the speciality of medical administration. Censors must attend at least one of the Face to face meetings of BOC and at least one of the BOC meetings via tele-conference.

SELECTION CRITERIA/REQUIREMENTS

Fellows wishing to become RACMA Censors will demonstrate a breadth of experience / exposure in the following areas. Censors will be or have:
  • RACMA Fellows, ordinarily of at least three years good standing with the College;
  • Current registration with AHPRA or NZ Medical Council;
  • Ordinarily be involved in active medical management or be less than 5 years post retirement from such roles with current demonstrated relevant activities;
  • Experience in medical management roles in a variety of settings;
  • Understanding of indigenous, and rural and regional matters in a health environment;
  • Understanding of public and private health systems and non hospital settings;
  • Familiarity with the content of the RACMA Curriculum and RACMA Assessment Framework;
  • Participate in appropriate CEP and professional development, as evident in the RACMA CEP compliance;
  • Fellows with exceptional qualifications and/or special skills/experience in post graduate medical education or assessment may be specifically invited to apply to join the Board of Censors;
  • Highly developed:
    • interpersonal and communication skills;
    • Analytical and assessment skills for written and presented work; and
    • Negotiation skills in a collegiate environment
FINANCIAL AUTHORITY LIMITS

Generally held by the Censor in Chief and as determined by the Board from time to time.

LOCATION WITHIN ORGANISATIONAL STRUCTURE

Report to the Censor in Chief.

TENURE AND METHOD OF APPOINTMENT
  • Fellows will formally apply to join the Board of Censors, through open advertisements, usually via an EIO;
  • Terms will be of three years, renewed by application; and
  • Censors may serve 3 terms of 3 years each with any further extensions agreed by the RACMA Board upon recommendation from the BOC. Following a break of at least two years Fellows may again apply to the BOC to be Censors for the College again.
Code of Conduct
  • Censors must attend at least one face to face meeting of Board of Censors and at least one meeting via tele-conference annually
  • Censors must complete Censor induction and training as required by the College and comply with the continuing training requirements
  • Censors must take part in training and assessment workshops for Professional Development – whether upon the College’s initiative or external CPD activities
  • Censors must commit to at least one substantial assessment task annually.
  • Censors are expected to act at all times ethically, responsibly and in the best interests of RACMA and adhere to the RACMA Officer’ Code of Conduct.
  • Censors must participate in appropriate CEP and professional development, as evident in the RACMA CEP compliance
  • Censors will be subject to peer review of performance and activity;
PERFORMANCE

College will annually review and report on the performance of their Censors.
Last Updated on Thursday, 14 April 2016 10:03