Home College Policies Supervised Practice in the RACMA Fellowship Training Program
Supervised Practice in the RACMA Fellowship Training Program Print E-mail

Supervised Practice in the RACMA Fellowship Training Program
Approval Date: August 2013
Review Date: August 2016
Review By: Education and Training Committee

1. Policy

Supervised practice is the period of workplace training undertaken as a requirement in the RACMA Fellowship Training Program. This is the period of formative learning and is critically important for the development of the medical leadership and management competencies required of the successful specialist medical administrator.

The supervised practice period is defined by a set of training experiences defined by the College and in the RACMA Curriculum. The Candidate’s line manager (on site Supervisor) will guide the Candidate in selecting experiences and opportunities to develop competency. During this period, the Candidate’s progress will be observed by the line manager (Supervisor) and regular meetings will facilitate discussion for feedback and reflection by the Candidate. Candidates should have a secondary supervisor (who should be a FRACMA), particularly where the primary supervisor is not a Fellow of the College or is not a doctor. Candidates should not be supervised by other candidates.

The supervised practice period will be formatively assessed by the line manager (Supervisor), the Candidate and the Candidate's Preceptor. This will be reflected in the In Training Assessment and Annual Training Plan reports that are part of the RACMA Candidacy Training Program requirements.

This policy describes the supervised workplace practice requirement for entry to and completion of the RACMA Fellowship Training Program.

Entry to Candidacy with RACMA is dependant on a number of requirements. One of the key requirements is having suitable employment and a training post. The training post must be accredited by RACMA to ensure that the training post is provided adequate supervision and support and access to workplace learning and teaching experiences.

While the Candidate is in the accredited training post, the Candidate will accrue supervised practice hours up to the maximum required for Fellowship. This maximum is 47 weeks per annum for three years (i.e. 47x3 for a fulltime Candidate or 1.0 FTE). Part time Candidates will be at least 0.5 FTE in medical administration.

Maintenance of Candidacy is also dependant upon a Candidate remaining in an accredited training post and appropriate supervision. Candidates who change their training post (i.e. change their employment) are required to notify the College and the College will proceed with the accreditation of the new post.

If a Candidate ceases to be employed or unable to secure a training post, Candidacy will be placed on hold. The Candidate may be advised to take leave during this period by deferring from the Fellowship Training Program. Candidates who no longer have an accredited training post will be unable to satisfy the required supervised practice period while on leave and this time will not be counted towards their RACMA Fellowship training.

The supervised practice period will be extended beyond three years for Candidates if they fail their attempt(s) at oral examination or if the Progression Panel recommends further supervision is required to develop competencies.

Note: The academic year is defined as 47 weeks and aligned with the AHPRA & Medical Board of Australia (MBA) definition (July 2011) - www.ahpra.gov.au The Candidate must complete the 47 weeks (one academic year) within a period of no more than 2 years. This period excludes annual/extended sick leave but may include up to two weeks of professional development leave.

2. Scope

This policy applies to all Candidates in the RACMA Fellowship Training Program.

3. Procedure
  • Show evidence of completion of supervised practice weeks
  • Submit an Annual Training Plan and bi-annual In Training Assessment (ITA)
  • Submit assignments and tasks associated with the supervised practice period, e.g. Ministerial, Letter to the Editor, Reflective Journals
  • Maintain Supervisor and Preceptor relationship
  • Annually enrol in the next stage of the Fellowship Training Program

4. Training Posts and Accreditation

Candidates who are unsuccessful at the Oral Examination and eligible to sit the Oral Exam again will be required to remain in an accredited training post under supervision, until such time they complete all the requirements of the Fellowship Training Program and become eligible for election to Fellowship. Candidates may remain in the Fellowship Training Program on the advice from the Progression Panel for further supervision to develop competencies.

The College accredits training posts within health service training organisations by assessing supervision, infrastructure and support services at workplace, as well as experiential opportunities offered by the organisation against the competency requirements of the Fellowship Training Program.

If the Candidate, who occupied a particular training post that has been accredited before, has changed posts or moved into a substantive position, the post does not need to be accredited again by the College, unless the duration of accreditation has expired. Training posts can receive provisional accreditation until accreditation is confirmed at an Accreditation Site Visit. Accreditation process, details and requirements are located on the RACMA Website.

5. Responsibilities

Candidates must advise the National Office of any changes in their training post, supervision or if a new position has been acquired. It is the responsibility of the Candidate to comply with the requirements outlined in this Policy.

National Office:
The National Office will monitor the progress of Candidates in supervised practice through the submissions of ITA reports and Time in Supervised practice forms. Candidates in supervised practice will have appropriate College support, training activities and assessment while under supervision and will continue to comply with the requirements of the FTP leading up to the Oral Exams.

Related Documents
Policy for Processing Applications for Candidacy
Regulation for Accreditation of Training Posts
Regulation for the Eligibility to sit the RACMA Pre-Fellowship Oral Examinations
Regulation for the Definition of the Academic Year
Application for Candidacy Form
RACMA Constitution 2009

Last Updated on Monday, 20 March 2017 10:17