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Role Overview

A Preceptor is a Fellow of the College actively engaged in the field of management administration. Preceptors play a vital role in providing support and guidance to specifically allocated Candidates who are completing the Fellowship Training Program via the standard pathway. Preceptors are required have a thorough understanding of the College's requirements for Fellowship, the College competencies, Candidate assessment towards Fellowship, interactions between the Candidate's Supervisor and the Preceptor, issues of feedback for Candidates and career counselling of Candidates. RACMA provides training to Preceptors through Faculty education workshops and training webinars.

Preceptors may or may not be directly responsible for the day-to-day administrative activity of the Candidate and may or may not be employed within the same institution as the Candidate. The Preceptor role is closest to that of coach, being aware of the Candidate's prior experiences, personal learning style, current position and learning possibilities, encouraging the Candidate to achieve the competencies and assisting the Candidate to meet the College requirements. It is particularly important that Preceptors are able to assist their Candidates in reflecting on their experiences and learning during those experiences.

Apart from the annual formal reporting requirements, Preceptors should meet with Candidates every three months, preferably as a face-to-face meeting to discuss the Candidate's experiences and where they tie into RACMA requirements.

The Preceptor should not be responsible for more than four Candidates at any one time.


Key Accountabilities and Tasks of a Preceptor (Click here to view the Preceptor Position Description)

  1. Be familiar with the Medical Leadership and Management Curriculum and the Fellowship Training Program components that are required to be undertaken by a Candidate and assist the Candidate with the maintenance of access, design of experiential opportunities, well-being and preparation and progress towards attainment of medical management education standards by:
    • Monitor with the Candidate, the Candidate's internal and external environments to ensure that the objectives and policies for the training program are approached in a systematic way to enable the achievement of goals.
    • Meet with the Candidate's workplace Supervisor at the beginning of each new workplace situation to discuss the Candidate's duties in the workplace and liaise with the workplace Supervisor on matters and issues that arise during Candidacy.
    • Conduct an audit in the Candidate's workplace, at the commencement of placement, to ensure that College standards required to support training of the Candidate, are in place or will be available to the Candidate (reference Accreditation of Training Posts)
    • Ensure that the competencies and performance standards for the medical administrator are well understood by the workplace supervisor and activities and performance standards are aligned with those of medical management education.
       
  2. Be responsible on behalf of the Candidate and workplace Supervisors to provide input to the appropriate JCT on the quality of workplace training experiences, resource implications etc of the College's education, training and evaluation activities.
  3. Recommend to the appropriate JCT whether the particular workplace is suitable for future candidates.
  4. Be responsible on behalf of the Candidate and workplace Supervisors to provide input to the appropriate Jurisdictional Coordinator of Training on the quality of workplace training experiences and resources (reference RACMA Accreditation of Training Posts Policy May 2012)
  5. Be responsible for ensuring adequate communication between the Candidate and
    • the College National Office
    • the relevant Jurisdictional Coordinator of Training; and
    • their workplace Supervisor
       
  6. Actively participate in continuing professional development relevant to the role of Preceptor by way of initial attendance at Induction / Orientation and regular attendance at relevant RACMA Faculty development programs. These are dates advised in the National Training Calendar.
  7. Actively participate in feedback processes from the Candidate

Supporting and Guiding Candidate Progress

Preceptors are expected to be sufficiently aware of their Candidate's personality, progress and work situation to perceive when there might be conflicts or problems between the Candidate and Supervisor or other persons in the Candidate's workplace.

  1. Accept the role of Preceptor for the duration of a particular Candidate's Fellowship journey after discussion with the relevant Jurisdictional Coordinator of Training (JCT) and Candidate
  2. Work with the Candidate in the development of the Annual Training Plan which must be submitted to the College by the due dates as advised in the National Training Calendar in each year of training.
  3. Assess the Candidate's suitability for a medical management career at the end of the first year of training in partnership with the relevant JCT 
  4. Report on the Candidate’s progress in their workplace training, their academic studies and preparations for assessment by way of completion of the bi-annual In-Training Assessment Reports which are to be completed in conjunction with the Candidate and the Candidate's workplace Supervisor
  5. Guide the Candidate in selecting appropriate workplace training experiences that will contribute appropriately to attainment of the medical management competencies and provide the best opportunity to obtain the FRACMA
  6. Provide advice to the Candidate on the content and quality of the Candidate's written case study proposal, the written case study, the oral presentation of the case study, the Reflective Journal Writing pieces and the Health Services Research assessment tasks (and any other tasks as determined from time to time), prior to submission for formal assessment.  The Preceptor is required to formally sign-off the assessment tasks, at the time of submission.
  7. Support the Candidate regarding the range and status of educational, training, assessment and examination activities required by the College.
  8. Set regular meetings with their Candidate/s to monitor progress, discuss education issues, impart knowledge as appropriate, help to settle any issues and generally monitor the well-being of the Candidate.
  9. In the event of unsatisfactory performance for whatever reason, actively liaise with the JCT in order to facilitate the development of an Improving Performance Action Plan (IPAP).   (This Regulation is currently being developed.)
Last Updated on Tuesday, 24 March 2015 13:20